There’s nothing more frustrating than needing to print important documents for your small business—and your printer jams or runs out of ink at the worst moment. It can slow you down and add stress to an already busy day.
But choosing the right printer can change all that. A reliable, fast, and easy-to-use printer keeps your work flowing smoothly. It saves time, reduces headaches, and helps you focus on growing your business. Whether you need color prints, scanning, or duplex printing, the right machine makes daily tasks simpler and more efficient.
In this article, we’ll explore some of the best printers for small businesses that combine quality and convenience. Keep reading to find the perfect match that fits your needs and keeps your office running without a hitch.
Brother Dcp-l2640dw Wireless Compact Monochrome Multi-function Laser Printer
The Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer is ideal for small offices, home workspaces, and individuals who require efficient black and white printing with additional copying and scanning capabilities. If you need a reliable, space-saving device that supports wireless connectivity and duplex printing, this printer is designed to meet those demands, especially for users valuing convenience and cost-effectiveness.
Pros:
- Compact and lightweight design fits easily in limited spaces
- Wireless connectivity enables seamless mobile and remote printing
- Automatic duplex printing reduces paper usage and saves costs
- Multi-functionality with copy and scan features enhances productivity
- Includes Refresh Subscription Trial for convenient toner replenishment
- Compatible with voice commands via Alexa integration
Cons:
- Monochrome printing only, no color output
- Limited to basic scanning and copying functions without advanced options
- Relatively moderate print speed compared to higher-end models
The Brother DCP-L2640DW features a compact build measuring 12.5 inches in height, 16.1 inches in width, and 15.7 inches in length, making it suitable for tight office spaces. Weighing 25 pounds, it is portable enough to be moved if necessary. Its wireless capabilities support printing from various mobile devices, enhancing flexibility and convenience for users who prefer printing on-the-go or from multiple devices without tangled cables.
This printer offers automatic duplex printing, which not only saves paper but also streamlines workflow by eliminating manual page flipping. The built-in copy and scan functionalities allow users to handle multiple document tasks with a single device, reducing the need for additional equipment. The inclusion of the Refresh Subscription Trial ensures that toner supplies are managed efficiently, minimizing downtime and ensuring consistent print quality. Additionally, Alexa compatibility introduces hands-free printing commands, reflecting modern smart office integration.
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Hp Color Laserjet Pro Mfp 3301sdw
The HP Color LaserJet Pro MFP 3301sdw is ideal for small to medium-sized offices and professionals who require a reliable, multifunctional device that combines printing, scanning, and copying capabilities. This all-in-one color laser printer is perfect for users seeking high-quality output, wireless connectivity, and efficient performance in a compact design.
Pros:
- Wireless connectivity for easy printing from multiple devices
- Automatic Document Feeder (ADF) for efficient scanning and copying
- Duplex printing to save paper and reduce costs
- Compact design fits well in office environments
- High-quality color printing suitable for professional documents
Cons:
- Relatively heavy weight (37.7 pounds) may limit portability
- Limited color options available (only white)
- May have a higher initial cost compared to basic printers
The HP Color LaserJet Pro MFP 3301sdw stands out with its multifunction capabilities, combining a printer, scanner, copier, and Automatic Document Feeder (ADF) in one device. This integration streamlines office workflows, allowing users to handle multiple tasks without switching between machines. The inclusion of duplex printing enhances productivity and environmental responsibility by enabling double-sided printing automatically.
Designed with wireless connectivity, this device supports seamless printing from laptops, smartphones, and tablets, making it highly versatile for modern office environments. Its compact dimensions (16.5 inches height, 13.44 inches width, 16.46 inches length) and sleek white finish ensure it fits unobtrusively in any workspace. Overall, the HP Color LaserJet Pro MFP 3301sdw offers a powerful combination of features and benefits that cater to office professionals seeking efficiency, quality, and convenience.
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Hp Laserjet Pro Mfp 3101sdw
The HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer is ideal for small teams and office environments that require efficient, reliable, and high-quality printing solutions. If you are looking for a compact, versatile printer that supports wireless connectivity and duplex printing, this model is designed to streamline your office workflow and enhance productivity.
Pros:
- Wireless connectivity for easy network printing without cables
- Duplex printing to save paper and reduce waste
- All-in-one functionality: print, scan, and copy in one device
- Compact design with dimensions suitable for small office spaces
- High-quality laser printing ensuring sharp text and graphics
Cons:
- Relatively heavy weight at 23.1 pounds, limiting portability
- Limited color options as the printer is available only in white
- May have a higher upfront cost compared to basic printers
The HP LaserJet Pro MFP 3101sdw is engineered to meet the demands of small teams by integrating multiple functions such as printing, scanning, and copying into one efficient machine. Its wireless capabilities allow users to connect effortlessly from multiple devices, increasing convenience and reducing clutter from cables. The printer’s duplex feature not only saves paper but also promotes environmentally friendly office practices.
With a compact footprint measuring 12.3 inches in height, 16.5 inches in width, and 15.7 inches in length, this printer fits comfortably in most office spaces without sacrificing performance. The robust build from HP ensures durability and consistent output quality, making it a dependable asset for daily office tasks. Overall, the HP LaserJet Pro MFP 3101sdw combines functionality, efficiency, and design to support productive small teams effectively.
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Epson Ecotank Et-2800
The Epson EcoTank ET-2800 Wireless Color All-in-One Cartridge-Free Supertank is perfect for individuals seeking a reliable and cost-effective home printer solution. Ideal for students, remote workers, and small households, this printer caters to those who need efficient printing, scanning, and copying without the hassle of constantly replacing ink cartridges. If you value convenience and want to save on ink expenses, this model is an excellent choice.
Pros:
- Cartridge-free Supertank system reduces ongoing ink costs significantly.
- Wireless connectivity enables easy printing from multiple devices.
- Compact and lightweight design (8.8 pounds) fits well in small spaces.
- All-in-one functionality includes scan and copy features.
- Supports vibrant color printing for diverse document needs.
Cons:
- Initial setup may be time-consuming for first-time users.
- Print speed might be slower compared to high-end models.
- Limited advanced features for professional photo printing.
The Epson EcoTank ET-2800 stands out with its innovative cartridge-free Supertank technology, allowing users to refill ink tanks instead of purchasing traditional cartridges. This feature not only cuts down on printing costs but also reduces waste, making it an eco-friendly option. The wireless capabilities provide seamless connectivity with smartphones, tablets, and laptops, ensuring convenient printing from virtually anywhere within the home.
Designed with user-friendliness in mind, the printer’s compact dimensions (10.0 inches height, 22.8 inches width, and 14.8 inches length) and lightweight build make it easy to place in tight spaces without sacrificing functionality. The all-in-one design allows users to handle everyday tasks such as scanning and copying alongside high-quality color printing, making it an efficient tool for basic home office or school projects.
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Brother Professional Laser Printer
The Brother Professional Laser Printer HL-6210DW is ideal for small to medium-sized businesses and home offices that require fast, reliable, and high-quality monochrome printing. If you need a printer that supports wireless networking and advanced security features while delivering a high-speed output, this model is a perfect choice. It is especially suited for users who value efficiency and productivity with its 50 ppm printing speed and duplex capability for double-sided printing.
Pros:
- High-speed printing at 50 pages per minute for quick document processing
- Wireless networking allows flexible placement and easy connectivity
- Advanced security features protect sensitive business information
- Duplex printing capability reduces paper usage and saves costs
- Compact design with dimensions suitable for limited office space
Cons:
- Monochrome printing only, no color output available
- Relatively heavy at 29.8 pounds, which may reduce portability
- Limited to black and white printing, which may not suit all business needs
The Brother HL-6210DW boasts a robust build with a compact footprint, measuring just 11.4 inches in height, 14.7 inches in width, and 15.3 inches in length, making it a practical addition to any office environment. Its capacity to print at a rapid pace of 50 pages per minute ensures that large print jobs can be completed efficiently, minimizing downtime. The inclusion of duplex printing helps businesses reduce paper consumption, promoting eco-friendly practices and lowering operational costs.
Connectivity is a strong suit of this printer, with wireless networking enabling seamless integration with multiple devices without the need for cumbersome cables. In addition, the advanced security features safeguard sensitive documents and data, providing peace of mind for businesses handling confidential information. Overall, the Brother HL-6210DW combines speed, security, and convenience, making it an excellent choice for professional environments that demand quality and reliability.
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Hp Officejet Pro 8125e Wireless All-in-one Color Inkjet Printer
The HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer is ideal for home office users and small businesses seeking a versatile and efficient device that can handle printing, scanning, copying, and duplex printing with ease. If you require a reliable printer with smart features like an automatic document feeder (ADF) and AI-enabled technology to streamline your workflow, this printer is a perfect fit. Additionally, those looking to save on ink costs with an included 3-month Instant Ink trial will find this model particularly beneficial.
Pros:
- Supports wireless connectivity for convenient printing from multiple devices
- Includes automatic document feeder (ADF) for efficient multi-page scanning and copying
- Duplex printing capability saves paper and enhances productivity
- Compact design with dimensions of 9.17 x 18.11 x 13.29 inches, suitable for limited desk space
- Comes with a 3-month Instant Ink trial to reduce ink expenses
- AI-enabled features improve user experience and print quality
Cons:
- Weighs approximately 17.6 pounds, which may be less portable for some users
- Light cement color may not blend well in all office aesthetics
- Inkjet technology may be slower compared to laser printers for high-volume printing
The HP OfficeJet Pro 8125e excels with its all-in-one functionality, allowing users to handle multiple tasks such as printing, scanning, and copying without needing separate devices. Its wireless capability ensures seamless connectivity with laptops, smartphones, and tablets, making it easy to print from virtually anywhere in your home office. The inclusion of an automatic document feeder means you can quickly process multi-page documents without manual intervention, saving time and effort.
Furthermore, the duplex printing feature not only helps reduce paper waste but also supports professional double-sided documents, enhancing your office’s eco-friendliness and efficiency. The compact and sturdy design fits well in small spaces, while the AI-enabled technology optimizes print quality and device performance. With the added benefit of a 3-month Instant Ink trial, users can experience cost-effective printing with convenient ink delivery, making this printer a smart choice for those who want a high-performing yet economical solution for their home office needs.
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Brother Mfc-l3720cdw Wireless Color Laser Printer
The Brother MFC-L3720CDW Wireless Color Laser Printer is ideal for small to medium-sized offices and home users who require a reliable, multifunction device. It is perfect for those who need efficient printing, scanning, copying, and faxing capabilities in one compact machine, especially users looking for wireless connectivity and automatic duplex printing to save time and resources.
Pros:
- Wireless connectivity allowing easy printing from multiple devices without cables
- Auto duplex printing for efficient double-sided document handling
- High 250-sheet paper capacity reducing frequent refills
- Multifunction features including scanner, copier, and fax in a single device
- Includes Refresh Subscription Trial for convenient ink management
- Compact size suitable for limited office or home space
Cons:
- Relatively heavy at 44 pounds, making it less portable
- White color may show dirt or stains more easily in busy environments
- Some users may find the 15.8 x 17.5 x 16.1-inch dimensions bulky for very small desks
The Brother MFC-L3720CDW offers a range of robust features that enhance productivity. Its wireless functionality allows users to print directly from their smartphones, tablets, or laptops without the hassle of cords, promoting a clutter-free workspace. The automatic duplex printing feature is a significant benefit for users aiming to reduce paper consumption and speed up printing tasks. Furthermore, the printer supports a 250-sheet capacity, minimizing interruptions and enabling longer print runs for busy offices.
Beyond printing, the device integrates scanning, copying, and faxing capabilities, making it a versatile all-in-one solution. The inclusion of the Refresh Subscription Trial ensures users can maintain ink supply conveniently, avoiding downtime. The printer’s sturdy build and user-friendly design make it suitable for daily use, providing high-quality color laser prints with consistent performance. Its overall size and weight are balanced to fit most office setups without compromising functionality.
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Hp Officejet Pro 9125e Wireless All-in-one Color Inkjet Printer
The HP OfficeJet Pro 9125e Wireless All-in-One Color Inkjet Printer is ideal for busy professionals and small to medium-sized offices seeking a versatile, reliable, and efficient printing solution. If you need a device that can handle printing, scanning, copying, and faxing tasks seamlessly with advanced features like wireless connectivity and automatic duplex printing, this printer is designed for you. It is also perfect for users who want to save on ink costs with the included 3-month Instant Ink trial and prefer an AI-enabled device for smarter operation.
Pros:
- All-in-one functionality: print, scan, copy, and fax in one device
- Wireless connectivity: print from multiple devices easily
- Automatic Document Feeder (ADF): efficient multi-page scanning and copying
- Duplex printing: saves paper and reduces waste
- AI-enabled features: optimize printing performance and ink usage
- Compact design: fits well in office spaces with dimensions of 10.94 x 17.3 x 13.48 inches
- 3-month Instant Ink trial: cost-effective ink management
Cons:
- Weight: at 20.48 pounds, it may not be ideal for frequent relocation
- Color option: limited to cement color, which might not suit all office aesthetics
- Inkjet technology: slower than laser printers for very high-volume printing
The HP OfficeJet Pro 9125e stands out with its multifaceted capabilities that support a variety of office tasks. Its wireless connectivity allows users to print from laptops, smartphones, or tablets without the hassle of cables, enhancing convenience and workflow efficiency. The inclusion of an Automatic Document Feeder (ADF) streamlines the process of handling multi-page documents, saving valuable time in busy office environments. Moreover, duplex printing not only reduces paper consumption but also supports eco-friendly office practices.
Equipped with AI-enabled features, this printer intelligently manages print jobs and ink levels, ensuring optimal performance and cost savings. The compact yet sturdy design fits well into most office spaces without occupying excessive room. The added benefit of a 3-month Instant Ink trial helps users manage ink supplies effortlessly, reducing downtime and unexpected expenses. Overall, the HP OfficeJet Pro 9125e is a smart investment for offices looking to enhance productivity with a reliable, multifunctional printer.
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Hp Officejet Pro 9135e Wireless All-in-one Color Inkjet Printer
The HP OfficeJet Pro 9135e Wireless All-in-One Color Inkjet Printer is ideal for small to medium-sized offices and professionals who require a versatile, efficient, and high-quality printing solution. If you need a device that can handle multiple tasks like printing, scanning, copying, and faxing, while also supporting wireless connectivity and advanced features such as AI-enabled technology and duplex printing, this printer is designed for you. It is especially suitable for users looking to streamline office workflows with a reliable and feature-rich all-in-one device.
Pros:
- Wireless connectivity for convenient printing from multiple devices
- All-in-one functionality: print, scan, copy, and fax capabilities
- Automatic Document Feeder (ADF) for efficient multi-page scanning and copying
- Duplex printing to save paper and reduce costs
- AI-enabled features that enhance print quality and workflow efficiency
- Compact design with dimensions suitable for office spaces
- Includes a 3-month Instant Ink trial to reduce ink costs
Cons:
- Relatively heavy at 26.1 pounds, which may affect portability
- Initial setup might be complex for users unfamiliar with wireless printers
- Inkjet technology may not be ideal for very high-volume printing needs
The HP OfficeJet Pro 9135e offers a comprehensive set of features tailored for office productivity. Its wireless capabilities enable seamless printing from laptops, smartphones, or tablets, eliminating the need for cumbersome cables and allowing for flexible placement within the workspace. The inclusion of an Automatic Document Feeder (ADF) simplifies handling multi-page documents, making scanning and copying tasks quicker and more efficient. With AI-enabled technology, this printer intelligently optimizes print quality and automates certain functions, saving time and improving output consistency.
Moreover, the printer supports duplex printing, which not only conserves paper but also reduces overall operating costs, making it an environmentally friendly choice. The compact design, with dimensions that fit comfortably on most office desks, ensures it does not take up excessive space. The added benefit of a 3-month Instant Ink trial helps users manage ink expenses without the hassle of manual refills. Overall, the HP OfficeJet Pro 9135e is a powerful, user-friendly, and cost-effective solution for enhancing office workflows.
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Hp Laserjet Pro Mfp 3101fdw
The HP Laserjet Pro MFP 3101fdw is an ideal choice for small to medium-sized offices or home offices that require a reliable, efficient, and multifunctional black and white printer. This device is perfect for users who need to print, scan, copy, and fax regularly with a preference for wireless connectivity and a compact design that fits well in limited spaces.
Pros:
- All-in-one functionality: print, scan, copy, and fax in one device
- Wireless connectivity for convenient and flexible printing
- Compact size (15 x 19.25 x 19.25 inches) fits easily into office setups
- High-quality black and white laser printing for professional documents
- Reliable brand and manufacturer: HP
Cons:
- Limited to black and white printing, no color option
- Relatively heavy weight at over 23 pounds, less portable
- May have a higher upfront cost compared to basic printers
The HP Laserjet Pro MFP 3101fdw features wireless connectivity, allowing users to print documents directly from laptops, smartphones, or tablets without the hassle of cables. Its multifunction capability combines printing, scanning, copying, and faxing, which streamlines office workflows and saves space by eliminating the need for multiple devices. The printer’s compact dimensions make it a great fit for offices with limited desk space, while its sturdy build promises durability.
Equipped with black and white laser technology, the printer delivers sharp, professional-quality documents quickly and efficiently, making it suitable for business reports, letters, and official communications. The ease of use, along with HP’s reputation for reliability, ensures users experience minimal downtime and maintenance. Overall, this device is designed to enhance productivity and provide dependable performance for everyday office tasks.
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Frequently Asked Questions
Which Printer Is Best For Small Business Printing Needs?
The Brother DCP-L2640DW is ideal for small businesses. It offers wireless printing, copying, scanning, and duplex features. It’s compact and reliable with a subscription trial for cost savings.
Are Color Laser Printers Good For Office Use?
Yes, HP Color LaserJet Pro MFP 3301sdw delivers vibrant color prints. It supports wireless printing, scanning, copying, and duplexing, making it perfect for office environments.
What Are The Benefits Of Using An Ecotank Printer?
The Epson EcoTank ET-2800 offers cartridge-free printing with refillable tanks. It reduces ink costs and is eco-friendly, perfect for basic home or small office use.
Which Printer Offers High-speed Monochrome Printing?
Brother HL-6210DW provides fast 50 ppm monochrome printing. It includes advanced security and wireless networking, suitable for businesses needing quick, reliable black-and-white prints.
Do Hp Officejet Pro Printers Support Duplex Printing?
Yes, HP OfficeJet Pro 8125e, 9125e, and 9135e all support duplex printing. They include wireless connectivity, scanning, copying, faxing, and AI-enabled features for efficient office use.
Is The Brother Mfc-l3720cdw Suitable For Multi-function Needs?
Absolutely, this model handles printing, scanning, copying, and faxing wirelessly. It has auto duplex and a large 250-sheet capacity, ideal for busy small businesses.
Conclusion
Choosing the right printer for a small business depends on your specific needs. Consider factors like print speed, color options, and wireless capabilities. Laser printers, such as the Brother HL-6210DW, offer fast black-and-white printing with duplex features. Color laser models like the HP Color LaserJet Pro MFP 3301sdw provide vibrant prints and multi-function use.
Inkjet options, like the Epson EcoTank ET-2800, are great for low-cost color printing at home or small offices. Features like automatic document feeders and mobile printing add convenience. Subscription services can help manage ink or toner costs efficiently. Balancing cost, performance, and features ensures you get a printer that supports your workflow.
A well-chosen printer saves time and boosts productivity. Take time to compare models before buying. This way, your small business will have reliable printing solutions that meet everyday demands.